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Executive/Snr Executive/Asst. Mgr (Finance & Procurement) for AI Singapore

Date: 06-Jan-2023

Location: UNIV ADMIN, Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI). 

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore's AI efforts. 



We are seeking a dynamic, self-motivated Executive/Senior Executive/Assistant Manager (Finance & Procurement) to manage and improve our divisional operations and workflows. Duties and responsibilities of the role will include, but not limited to: sales billing, claims processing, verification of reimbursements, research grant expense reporting, procurement and other general administrative duties.



The successful candidate should possess strong organisational skills, attention to detail, highly meticulous, have a talent for finance and reconciliation, ability to multi-task, strong communication & interpersonal skills and an excellent team player. 



Duties & Responsibilities 


•    Provide support in day-to-day financial operations within AI Singapore, particularly in the area of sales billing requests and customer / sponsor creation.
•    Generate monthly aging report and follow up closely with key stakeholders for the closure of overdue invoices.
•    Assist in various financial monitoring and reviews such as outstanding debt, dormant accounts & grant compliance.
•    Communicating with various stakeholders, research teams, and coordinating responses. 
•    Verify and process staff claims, reimbursement requests and corporate card transactions in an accurate and timely manner.
•    Ensure compliance to NUS policies & grant fundability guidelines 
•    Supports audit clarifications and assist with reconciliation of expense reporting and budgeting.
•    Provide timely support to all procurement related queries and request
•    Liaise closely with purchase requestors from different pillars to assist them in consolidating quotations and supporting documentation for all Small Value Purchase and Simplified Quotation.
•    Vet through all quotations, supporting documentations and justification
•    Assist in sourcing for quotations and pricings for small value purchases & simplified quotations from vendors
•    Work closely with purchase requestors to provide clarifications to Central Procurement Office should there be a need.
•    Assist to update purchase requestor when PO is issued. Make sure vendor acknowledge receiving the PO
•    Coordinate delivery/Installation/ return of the goods and/or services procured
•    Any other administrative tasks or participate in projects & assignments whenever assigned by supervisor


•    Bachelor degree in accountancy, commerce, business administration, management, or other related field.
•    Around 2-3 years’ experience in accounting or finance. Fresh graduates will be considered.
•    Self-motivated, detail-oriented and able to multi-task
•    Strong problem solving, interpersonal, and verbal and written communication skills. 
•    Excellent proficiency with standard office applications, especially MS Word & MS Excel.
•    Experience working with Universities and/or government agencies is a plus

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Office of the Deputy President(Res&Tech)

Department : AI Singapore

Employee Referral Eligible:

Job requisition ID : 18283