Management Assistant (Student Admin)
Date: 06-Mar-2023
Location: UNIV ADMIN, Kent Ridge Campus, SG
Company: National University of Singapore
Job Description
A. Student Administration:
Handle the following matters related to students:
i. Administrative support for Undergraduate, Graduate and Non-Graduating students’ Programmes
⦁ Satisfactory/Unsatisfactory (S/U) process
⦁ Non-Graduating student matters
⦁ Student’s Pass and candidature matters, e.g. extension
⦁ Updating of database
⦁ Manning of mailbox
⦁ Manning of general line
ii. Help to maintain relevant templates, forms, web content and Standard Operating Procedures (SOPs)
B. Secretariat Admin Support:
⦁ Operational support for Policy & Secretariat meetings
C. Other Duties:
i. Perform other administrative duties, and/or participate in regular and ad-hoc projects, of RO as may be assigned. These include:
⦁ Registration duty officials
⦁ Examination venue administrators
⦁ Commencement duty officials
ii. Manage and/or assist in activities related to general office administration
Qualifications
⦁ Polytechnic Diploma
⦁ Relevant work experience in a higher education environment preferred
⦁ Proficient in MS Office applications
⦁ Experience in / Exposure to the following will be an advantage:
- PeopleSoft Campus Solutions modules (in particular, Student Records, Student Financials, Campus Self-Service)
⦁ Good communication (oral and written) skills and customer-service oriented
⦁ Organised and meticulous
⦁ Able to work well under pressure to meet tight deadlines
⦁ Team player who is self-motivated and resourceful
Covid-19 Message
At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.
Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.