Job Description

Reporting to the Associate Director, the incumbent will assist with the overall day-to-day operations of the Office of the Provost efficiently and effectively in compliance with the University policies and guidelines.
•    Assist with management of Provost’s Chair funding, Research Support for Office Bearers, collation of submissions and payment to Copyright Licensing & Administration Society of Singapore (CLASS)
•    End-to-end processing of payment and raising of journal for internal fund transfer & reimbursement
•    Procurement and management of stationery, office and pantry supplies, and equipment for general office operations
•    Management of office assets including capitalisation, documentation, verification, replacement, retirement, secure disposal, and maintenance matters
•    Administration of office phone system, network copiers and visitor accounts
•    Assist with onboarding and offboarding matters for PVO staff including setup of workspace and systems access
•    Assume supporting roles for office operation matters such as assistant fire warden, first-aider, co-unit incident commander, personal data protection delegate, document sharing and archival systems co-administrator
•    Assist with management of office facilities including key press and shared space such as storeroom and pantry as well as allocation of workspaces
•    Assist with advisory of University guidelines and development of department SOPs 
•    Any other duties and projects as and when assigned
 

Qualifications

•    A good university degree in any discipline
•    At least 2 years of work experience
•    Organised, meticulous and resourceful in problem solving
•    Self-driven with ability to multi-task in a fast-paced environment
•    Good interpersonal, written and communication skills
•    A team player with positive work attitude and ability to work independently
•    Working knowledge in general IT and MS Office applications

We regret that only shortlisted applicants will be notified.

More Information

Location: Kent Ridge Campus

Organization: Office of the Provost

Department : Budget & Finance / Administrative Support

Employee Referral Eligible:

Job requisition ID : 28741