Job Description

At NUS, we value the health and wellbeing of our staff and students. Our mission is to be a global practice leader in health and wellbeing, shaping compassionate and thriving communities. Together, we can help our people stay healthy and meaningfully engaged. The Health & Wellbeing {Office of the President) is responsible for the innovation, implementation and evaluation of health & wellbeing programmes which support the NUS population of staff and students, as well as communities beyond. 
We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a 12-month contract. You will be the operational support for our Peer Staff Support 
{PSS), Coach Training, and Wellbeing Business Partnership programmes. The ideal candidate will have hands-on experience with SAP Ariba, enjoy coordinating events, and excel at keeping things running smoothly behind the scenes. 
Candidates should bring strong organisational skills and a service-oriented mindset. As the Health & Wellbeing Office continues to evolve, additional responsibilities may be assigned to support new initiatives, organisational priorities, or emerging capability & ­building needs. 

Job Description and Abilities: 

1. Communications & Administrative Support

• Manage key email inboxes: 

• • • HWB Learning: Send programme updates and respond to registration/logistics queries. 
    • PSS: Manage this two-way channel—disseminate event and volunteer information to Peer Supporters, and serve as the first point of contact for their enquiries and consultation requests.
    • General HWB: Triage and respond to general departmental enquiries. 

• Create and send clear email communications, reminders, and EDMs.

• Restock pantry and stationery supplies (quarterly).

• Assist with ad-hoc administrative tasks as needed. 

2. Event & Training Logistics 

• Provide end-to-end logistical support for workshops, training sessions, and events across all programmes.

• Coordinate schedules, book rooms and AV, and arrange catering.

• Prepare all necessary materials (printing, packing kits, name tags).

• Support on-site execution, including setup, registration, and teardown. 

3. Participant & Programme Coordination 

• Update and maintain key trackers for attendance, inventory, and programme details.

• Support participant onboarding by sending joining instructions and managing a simple helpdesk.

• Assist with post-event tasks such as survey dissemination and report generation (e.g., uploading lists to Qualtrics). 

4. Systems, Procurement & Data Management 

• Use SAP Ariba to process purchase orders and manage vendors for all programmes.

• Accurately update databases, participant records, and inventory logs.

• Assist with backend system tasks such as course creation (L3AP, CHRS) and simple process digitalisation.

Qualifications

• Education: Diploma or Bachelor's degree in any discipline. 

• Experience:

• Minimum 1–2 years of experience in an administrative, coordination, or logistics support role.
• Mandatory: Hands-on experience with SAP Ariba for procurement and purchasing.
• Experience in higher education, corporate training, or wellbeing settings is 
  an advantage. 

• Skills & Attributes:

• Excellent organisational skills with the ability to manage multiple tasks and priorities.
• Strong written and verbal communication skills, comfortable managing two-way email correspondence.
• A proactive, helpful attitude—able to work both independently and collaboratively.
• Attention to detail and commitment to accuracy. 

• Technical Proficiency:

• Proficiency in Microsoft O ice Suite (Word, Excel, PowerPoint).
• Basic design skills in Canva.
• Familiarity with survey tools (e.g., Qualtrics) and learning management systems (L3AP, CHRS) is preferred. 

• Additional Requirements:

• Must be able to work 5 days onsite at NUS campus (no hybrid work arrangement).
• Flexibility to work occasional early mornings or evenings to support training/event schedules (as per 2026 programme calendar). 

More Information

Location: Kent Ridge Campus

Organization: Office of the President

Department : Health and Well-Being

Employee Referral Eligible:

Job requisition ID : 31830