Temporary Admin Assistant at AI Singapore

Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI). 

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore's AI efforts.  

AI Singapore is sourcing for a 3 months’ temporary staff (renewable on every 3 month basis) to join the Administration Team to assist in administrative tasks assigned by the Head, Finance & Administration.

The candidate is expected to handle basic Facilities management functions, General administration, Finance, Procurement, as well as basic coordination of projects supporting AI Singapore.

The Selected Candidate will assist to play a crucial role in increasing awareness and generating interest in our programmes run by the AIAP team.

Duties & Responsibilities
1. Responsible for general administrative duties including filing, printing, housekeeping, inventory management, mail collection, maintaining of office supplies and any other ad hoc tasks

2.  Support the various Admin teams on day to day work in a various areas of facilities management, research finance, procurement, human resources and project management.  

3.  Assisting the Admin team on events management such as sourcing for catering & logistics.

4. Assist in tracking, raising purchase requests, acceptance of deliveries and distribution of office & pantry supplies  

5. Assist in the development and implementation of marketing campaigns across various channels
(social media, email, content marketing, etc.) by

● Creating engaging content for social media platforms, and email newsletters.
● Conduct research on target audiences and industry trends.
● Assist in the organization of online and offline events, such as webinars and workshops.
● Track and analyze marketing campaign performance, providing insights and recommendations for improvement.

6. Support Finance & Admin Head on any other ad hoc tasks assigned

Qualifications

• Minimum GCE ‘O’ Levels and above
• Possess a can-do, hands-on attitude and willing to take on new tasks and challenges whenever assigned
• Meticulous and able to pay attention to details
• Proficient in Microsoft Office applications, particularly in MS Word & MS Excel
• Strong interest in AI and technology.
• Proficiency in social media platforms and marketing tools.

• Exhibits professional communication skills both written and spoken
• Able to start work immediately will be a plus

More Information

Location: Kent Ridge Campus

Organization: Office of the Deputy President(Res&Tech)

Department : AI Singapore

Employee Referral Eligible: No

Job requisition ID : 26302