Job Description

Duties & Responsibilities :

1. Undertake administration of grants throughout the entire grant and application cycle, which includes and is not limited to the following:
   1. Reviewing and verifying team eligibility and application requirements (including submitted budgets and expense eligibility; completion of necessary training/courses by team members; alignment with policies and guidelines) by working closely with students and staff
   2. Undertaking requests and/or related paperwork via administrative systems or portals to facilitate timely grant award and disbursement e.g. requests for approvals, account creations on designated portals/systems
   3. Managing data, including data collection/collation, updates, and extraction, as part of database management and for reporting purposes
   4. Ensuring that requested data is fully received at project completion stage, and that all reporting/projects requirements are adhered to
   5. Reviewing and checking financial documentation, finalised project spends and plans; approving subsequent disbursements (including undertaking any needed administration)
   6. Support projects showcase through overseeing venue booking, event registration, arranging refreshments, safety management planning etc.
   7. Liaising with stakeholders (e.g. students, external partners) regarding clarifications or follow-ups as needed
2. Support execution of other Community Engagement events such as coordinating logistical arrangements for programming and events, overseeing data collection and collation of findings, facilitating programme segments for student attendees (e.g. welcoming students on-site, participation tracking) together with OSA colleagues.
3. Other duties / tasks as assigned.

Qualifications

• Diploma or bachelor’s degree in any field.
• Excellent communication skills, both verbal and written, along with strong interpersonal abilities.
• Self-motivated and responsible individual who is mature, independent, and adaptive, with the ability to work independently and as part of a team.
• Meticulous and detail-oriented.
• Able to work under pressure in a fast-paced environment with multiple timelines and stakeholders.
• Proficient in Microsoft Office Suite, survey tools (e.g., Qualtrics), and online communication tools.