Temporary Executive Assistant to Chief Alumni Officer
Date: 5 Apr 2024
Location: UNIV ADMIN, Kent Ridge Campus, SG
Company: National University of Singapore
Job Description
- Provide secretarial and administrative support to the Chief Alumni Officer including coordinating and maintaining the calendar of the Chief Alumni Officer, arranging meetings/appointments, and managing overseas travel logistics;
- Manage the Chief Alumni Officer’s expense claims;
- Send meeting reminders and ensure all required materials are prepared in advance of each meeting;
- Manage the department secretary's role-based email account and help resolve requests where possible;
- Assist in handling incoming calls, and visitors;
- Attend to requests from university administrative offices.
- Provide support in the organisation of department events;
- Update alumni records, when required;
- Supervise front-of-the-house reception, student ambassadors and related administrative matters for the Shaw Foundation Alumni House;
- Perform any other duties as assigned by the Chief Alumni Officer and Head of Administration.
Qualifications
- A recognised degree with at least 2 years of working experience; fresh graduates may also be considered.
- Good command of English with strong verbal and written communication skills.
- Excellent project management skills, timeline-oriented, meticulous, and attentive to details.
- Courteous and discreet, with good people skills.
- Adaptable and able to multi-task in a fast-paced environment.
- Prior experience in a similar role would be an advantage.
- Good knowledge in Microsoft Office Applications.
More Information
Location: Kent Ridge Campus
Organization: Office of Alumni Relations
Department : Director's Office
Employee Referral Eligible: No
Job requisition ID : 23678