Job Description

The role is responsible for the end-to-end administration of Phase V clinical postings, assessments and examinations, results processing, education systems and student records management. In addition, the incumbent coordinates the Phase V Palliative Medicine Posting across multiple hospitals, hospices, home-care services and community-based clinical sites, requiring extensive stakeholder engagement and operational coordination. 

Clinical Posting Coordination 

Manage end-to-end administration of Phase V clinical rotations (Medicine, Geriatric Medicine, Dermatology), including scheduling, tutor arrangements, student communications and teaching materials. This includes complex multi-site coordination of the Palliative Medicine Posting across hospitals, hospices, home-care services and community sites—handling student allocations, tutor coordination, online teaching sessions and stakeholder engagement.

Assessment & Results Administration

Monitor completion of continuous assessments and End-of-Posting Tests, consolidate and verify results data, maintain audit trails, and ensure timely and accurate submission of results to relevant systems while maintaining strict confidentiality.

Examination Support 

Provide logistical and administrative support for Phase II and Phase V medical examinations, including preparing examination materials, managing confidential documentation, supporting examination-day operations, and assisting with post-examination processing.

Education Systems & Records Management 

Maintain accurate records across multiple systems (Elentra, ExamSoft, SoMIMMS, TAS, Online Marking Tool), manage teaching-hour documentation, support feedback administration, and prepare audit and quality-assurance records.

Process Improvement & Stakeholder Engagement 

Identify operational improvements, resolve routine issues independently, and collaborate with faculty, tutors, students and healthcare partners.

Qualifications

• Diploma in Business Administration, Education, Healthcare Administration or related field
• Relevant administrative or programme coordination experience
• Strong organisational skills, attention to detail and ability to manage multiple concurrent deadlines
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Experience in education, healthcare or examination administration is advantageous