Job Description

Purpose of the post

The Healthy Longevity Translational Research Programme (HLTRP) is one of the largest programmes at Yong Loo Lin School of Medicine, National University of Singapore. Supporting a rapidly growing community of faculty and researchers, the Programme requires strong operational and process support to ensure that research activities, collaborations, and strategic initiatives run smoothly and compliantly.

This role supports the programme’s research productivity by strengthening research operations, coordination, and compliance. Embedded within a multidisciplinary research environment, the Research Assistant will contribute to research project tracking, grant and collaboration support, and operational processes that enable high-quality research outcomes.

Working closely with the leadership team, the role bridges research and operations to enhance productivity, ensure compliance with institutional requirements, and support the execution of research activities and partnerships.

Main Duties and Responsibilities

Main duties and responsibilities

1. Research Operations & Project Support
   1. Support the coordination and tracking of ongoing research projects, including timelines, deliverables, and reporting requirements
   2. Provide operational support for the research core facilities hosted by the programme
   3. Assist in the preparation of research progress reports, presentations, and documentation for internal and external stakeholders
   4. Coordinate communication and logistics for research collaborations, including engagement with local and international partners
   5. Support the organisation of research-related activities such as seminars, workshops, conferences, and strategic meetings
2. Grant & Research Administration Support
   1. Assist in the preparation and submission of research grant applications, including collation of supporting documents and coordination with stakeholders
   2. Support post-award grant management, including tracking budgets, expenditures, and reporting requirements in compliance with institutional and funding guidelines
   3. Liaise with central administrative units to facilitate procurement, finance, and HR processes
   4. Support audits and reporting processes by maintaining well-organised and traceable documentation
3. Data, Reporting & Process Improvement
   1. Compile and analyse operational and research-related data to support decision-making and reporting
   2. Develop and improve workflows, templates, and documentation practices to enhance research efficiency and reproducibility
   3. Support knowledge management and documentation for long-term continuity of the programme operations
4. Laboratory Operations & Safety Support
   1. Support the coordination and optimisation of research space utilisation, including planning for equipment placement and shared facilities within TRP
   2. Maintain orderly and functional laboratory and shared research spaces, ensuring alignment with institutional guidelines and good research practices
   3. Facilitate day-to-day coordination within the research group and with neighbouring laboratories to support smooth research operations
   4. Support the implementation and adherence to laboratory SOPs, safety guidelines, and regulatory requirements (e.g., M&E, fire safety, and research safety compliance)
   5. Assist in maintaining proper documentation for laboratory safety, including onboarding materials, safety records, and audits, in liaison with relevant safety offices
   6. Support the proper tracking, management, and documentation of fixed assets (FA), including research equipment and inventories
   7. Coordinate and support onboarding of new research personnel (staff and students), including lab orientation and familiarisation with research workflows and systems
   8. Provide basic training and guidance on institutional research systems and processes (e.g., IRB, iORC, procurement and grant-related systems)
5. Undertake other ad hoc duties as assigned

Qualifications

• Bachelor’s or Master’s degree in STEM
• Experience working with or supporting researchers, with an understanding of research workflows and academic environments
• Familiarity with research grant application processes is advantageous
• Strong interest in research operations and programme management
• Detail-oriented with high standards of accuracy and documentation
• Proactive and able to manage multiple workstreams in a dynamic research environment
• Strong organisational and communication skills
• Strong sense of ownership with high level of integrity in handling confidential information
• Comfortable working with guidelines, policies, and institutional frameworks
• Proficient in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams) and Zoom

This role is ideal for individuals who enjoy working at the interface of research and operations, bringing structure to complex research environments, strengthening workflows, and enabling effective collaboration. It is well-suited for those who wish to contribute meaningfully to research outcomes through research operations and programme support.

Remuneration will be commensurate with the candidate’s qualifications and experience.

Formal application: Please submit your application and CV to this job portal.

We regret that only shortlisted candidates will be notified.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean-Med-Healthy Longevity Translational Research Programme

Employee Referral Eligible: No

Job requisition ID : 25695