Senior Administrative Executive, Division Graduate Medical Studies (2-year contract)

Date: 18 May 2024

Location: YONG LOO LIN SCH OF MEDICINE, Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

About Us
Established in 1905 to educate and train medical professionals for Singapore, the NUS Yong Loo Lin School of Medicine is a leading medical educational and research institution in Asia. We educate the next generation of doctors and nurses to the highest clinical standards and prepare them to meet tomorrow’s medical challenges competently, compassionately and creatively.
At the Division of Graduate Medical Studies, we aim to promote postgraduate training and education for medical professionals in Singapore; to accredit training programmes; and to offer examinations leading to specialist qualifications. 
As part of this team, you will be responsible for the provision of end-to-end administration of postgraduate medical programmes. To succeed in this position you are required to have strong project management skills and ability to "think on your feet" as you manage internal and external stakeholders.
Roles & Responsibilities

  • Manage and administer the assigned postgraduate programme(s), including liaising with all stakeholders.
  • Provide secretarial support to Exam/Course Committee(s) and all stakeholders.
  • Take responsibility for organizing and planning all post-Exam/Course events.
  • Assist with program logistics, such as entering examination marks into Microsoft Excel, participating in Board of Examiners’ meetings, and generating reports.


  • A Bachelor's Degree in any discipline.
  • Prior experience in the healthcare/medical industry would be useful but not essential
  • Effective verbal and written communication skills to coordinate well with stakeholders
  • Strong problem-solving and quick-thinking abilities to adapt to programme requirements
  • Proficiency in Microsoft Excel to write formulas related to examination marks algorithm.
  • Availability to work approximately 2 weekends per month to facilitate the administration of programmes 

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Division of Graduate Medical Studies

Employee Referral Eligible: No

Job requisition ID : 23812