Senior Assistant Manager, Family Medicine (1-year contract)

The Role

The incumbent is the lead administrator to lead and support all Division of Family Medicine (DFM)’s re-search workplans and activities.  He/she will play a key role in strategizing and supporting in developing and expanding DFM’s research capabilities to achieve its research mission.

Job Description

Provide administrative leadership and support academic team in strategic research matters

• Work with Head of Department and Research Director to strategize, lead and Support department in developing strategic research related workplans
• Manage department research projects’ timelines to ensure it is on track to achieve its desired outcomes 
• Track the progress of the department's key research performance indicators

Lead team in supporting department with grant and IRB/DSRB applications 

• Liaise with relevant stakeholders in preparing research agreements
• Advisor for department researchers in local and institutional research compliance and ethics regulations.
• Monitor and advisor for grant submissions and fund utilisation 
• Supervise research administrative team in providing excellent administration 
• Support in preparing grant applications, propose budget and plan project timelines for submissions

Oversee HR, financial, procurement and administrative matters related to research projects

• Support in the recruitment of research expertise to expand the department’s capabilities 
• Draft job descriptions, arrange interviews etc
• Track research staff’s employment contracts and follow-up on renewals or lapses
• Lead team in procurement and finance matters related to research projects
• Track grants’ utilisation on a monthly basis
• Support academic staff in preparing, submitting and following up on grant variations.
• Manage the online repository of documents related to research matters

Organising department and research events

• Support research unit in identifying speakers and topics for the regular research forums and workshops

Qualifications

• Bachelors in Life Sciences, Health & Social Sciences
• At least 8 years of working experience with 3 years in a supervisory role
• Experience in grants management 
• Experience in planning, managing and implementing healthcare-related research projects, from conception to completion, in a University setting
• Demonstrated leadership skills in managing small teams with strong sense of initiative
• Resourceful with a creative ability to make things happen and solve problems
• Meticulous with a good sense in financials and budgeting
• Excellent communication skills: both written and spoken
• Strong team player with a high degree of professionalism and initiative
• Proficient in Microsoft Office Applications (Word, Excel and PowerPoint)

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Medicine

Employee Referral Eligible:

Job requisition ID : 20160