Job Description

About the Role

The Centre for Medical Education (CenMED) at NUS Medicine supports medical education initiatives that foster teaching excellence, educational scholarship and regional collaboration.

We are seeking a detail-oriented and organised Executive/Senior Executive to provide operational and secretariat support for the Centre's medical education programmes, including the Asia Pacific Medical Education Conference (APMEC), The Asia Pacific Scholar (TAPS) journal, Asia Pacific Medical Education Network (APME-Net), faculty development workshops, student elective programmes and online learning initiatives.

Key Responsibilities

1. Conference Abstract Management

• Coordinate the submission and review process for APMEC abstracts, including screening submissions for compliance with guidelines.
• Coordinate reviewer assignments, track review progress and follow up on outstanding reviews.
• Consolidate review results, communicate outcomes to authors and coordinate the scheduling of accepted abstracts.

2. Journal Administration

• Coordinate manuscript submissions and technical checks for TAPS.
• Liaise with authors, reviewers and editorial board members on manuscript progress, revisions and outstanding reviews.
• Maintain manuscript records and track review and publication timelines.

3. Workshop and Faculty Development Support

• Coordinate medical education workshops, including registrations, logistics, facilitator arrangements, learning materials and participant evaluations.
• Compile feedback and prepare evaluation reports.

4. Regional Network Coordination

• Coordinate communications, meetings and events for APME-Net and its participating institutions.
• Maintain meeting records, follow up on action items and support the coordination of network activities.

5. Student Elective Programme Administration

• Process elective applications and coordinate student placements, schedules and supervisor communications.
• Maintain student assessment records and ensure programme documentation is complete.

6. E-module Administration

• Administer enrolments and content updates for the “How to be an Effective Learner” e-module.
• Track completion rates, respond to learner queries and compile feedback for reporting.

7. General Administrative Support

• Maintain accurate records, trackers and documentation across assigned programmes.
• Coordinate with internal departments, service providers and vendors on operational matters.
• Monitor deadlines and follow up on outstanding tasks to ensure timely completion of activities.

Qualifications

• Bachelor's degree in any discipline.
• Experience in academic administration, conference or event coordination, or a journal/editorial office would be an advantage.
• Strong organisational skills and attention to detail, with the ability to manage multiple activities and deadlines concurrently.
• Good written and verbal communication skills, with the confidence to liaise professionally with senior academics, clinicians, international stakeholders and students.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Familiarity with conference abstract management systems, journal submission and peer-review platforms, or learning management systems such as Canvas would be an advantage.
• A dependable and service-oriented team player who can follow established procedures, coordinate effectively with stakeholders and ensure accurate and timely completion of work.