Job Description

The Department of Diagnostic Radiology at NUS Medicine is seeking a proactive, highly organized Administrative Executive to strengthen our education and research operations. You will coordinate teaching activities for undergraduates and residents, support research administration, and ensure smooth day-to-day operations so our faculty can focus on delivering high-impact education and advancing research.

This role is ideal for someone who enjoys managing complex schedules, takes pride in accuracy and timeliness, and communicates confidently with diverse stakeholders in a dynamic academic medical environment.

What you will do

• Research administration

  • Assist with preparation and submission of research proposals, IRB/ethics applications, and grant documentation.
  • Track project timelines, milestones, deliverables, reporting requirements, and publications.
  • Maintain organized, up-to-date project records and ensure reporting deadlines are met.

• Teaching and academic coordination

  • Coordinate teaching schedules, timetables, and clinical teaching rosters for residents and medical students.
  • Prepare and distribute teaching materials, assessments, and feedback forms ahead of sessions.
  • Liaise with faculty, residents, and students to resolve scheduling and logistics promptly.

• Meetings, events, and stakeholder coordination

  • Organize research meetings, journal clubs, workshops, and academic visits.
  • Prepare agendas, minutes, and track follow-up actions.
  • Manage logistics (venues, AV, materials, communications) for seamless execution.

• Operational and administrative support

  • Oversee day-to-day scheduling, correspondence, and document/file management.
  • Maintain accurate electronic records across research, teaching, and departmental activities.
  • Prepare and track academic travel and related claims in line with institutional requirements.
  • Draft professional communications as needed.

• Data, reporting, and presentations

  • Compile reports and slide decks for departmental reviews, grant reporting, and planning.
  • Ensure accuracy, completeness, and professional formatting of submissions.

Qualifications

• Bachelor’s degree.
• At least 2 years of administrative experience, preferably in an academic, healthcare, or research setting.
• Proven experience in academic programme coordination, teaching logistics, or research administration.
• Strong organization and multitasking skills with meticulous attention to detail.
• Excellent written and verbal communication; confident stakeholder engagement.
• Proactive, resourceful, and solutions-oriented; able to anticipate needs and follow through.
• Discretion in handling confidential information and data.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Diagnostic Radiology

Employee Referral Eligible:

Job requisition ID : 30815