The Role

Candidate will be part of a dynamic team in NUS Alice Lee School of Nursing Studies to provide administrative support for the undergraduate programmes. Collaborating with stakeholders such as Healthcare Institutes (HCIs), he/she will support the faculty members to plan and organize students’ clinical postings to ensure they have a transformative learning experience.

Job Description

• Plan and coordinate the clinical placements for nursing undergraduate students via Online Clinical Management System (OCMS)
• Plan and allocate the appropriate ratio of students to the Clinical facilitators
• Create Clinical Instructors/Clinical Facilitators OCMS account before start of clinical placement and, provide assistance, if required
• Ensure that students' roster and clinical placement details are ready in OCMS before they started training

• Support the team in ensuring that the daily operations of the clinical placements are smooth
• Provide administrative support to students and faculty regarding inquiries, issues, or changes related to clinical placements
• Support Clinical Instructors, Clinical Facilitators, students and HCI administrators in resolving issues they may face with OCMS
• Monitor and track Work Injury Claims for students who were injured or exposure during clinical placement. Ensure that such claims are processed and reimbursed to students in a timely manner
   
• Support the team in ensuring that the end of clinical placements’ administrative matters are well coordinated
• Collate students’ attendance and track that their assessments are completed in OCMS at the end of clinical placement
• Ensure that students’ MCs are submitted and all replacement placements are planned for
• Monitor student outliers’ progress and ensure that they are registered for the necessary modules/clinical placements required for graduation
• Manage the exam processing after each clinical course
• Support faculty in the marks entry process and arranging for audit at the end of every clinical course to ensure zero errors in marks computation
• Administer students’ feedback survey for clinical courses
   
• Support in managing the disbursements of Pre-Employment Clinical Training (PECT) Funding
• Based on the clinical placements schedule, compute and project yearly PECT funding for the various HCIs
• Coordinate with HCIs when processing and tracking PECT payments (Student Allowance, invoices)
• Compile reports e.g. clinical placement schedules, students’ feedback for yearly reporting to MOH
   
• Support with the planning and execution of student-related events such as Mask-Fitting, Tele-Simulation for students, exam invigilation, Commencement etc.
• Perform secretariat duties for dept and education meetings
• Support in tracking the loan status of VR sets to students

Qualifications

• Degree holder with at least 3 years of working experience
• Positive working attitude, proactive and eager to learn
• Good organization and communication skills
• Strong team player who is meticulous, resourceful and resilient
• Working experience in HCI or educational environment would be an advantage
• IT savvy and proficient in MS Office applications
• Financial knowledge and budget management
• Receptive to database system work such as Online Clinical Management Systems, Central Management Information Systems, EduRec, CourseReg, Integrated Marks Management Systems, etc.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Alice Lee Centre for Nursing Studies

Employee Referral Eligible:

Job requisition ID : 25817