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Senior Executive/Department Secretary, Medicine (2-year contract)

Date: 09-May-2023

Location: YONG LOO LIN SCH OF MEDICINE, Kent Ridge Campus, SG

Company: National University of Singapore

The Role

Department Secretary for the largest department in the NUS Yong Loo Lin School of Medicine and Personal Assistant to the Head, Department of Medicine.

Job Description

  • Screening of emails and ensuring timely and accurate dissemination of emails to relevant stakeholders
  • Thorough checking of NUH and NUS documents, ensuring compliance and prior approvals sought before surfacing for HoD’s review and endorsement
  • Responsible for the Staff Welfare Fund
  • Coordination of meetings, events and conferences which may include minutes writing
  • Planning and preparation of content for DoM newsletter (Academic segment)
  • Provision of administrative support for HoD, departmental activities and daily HR operations
  • Any other tasks as assigned


  • Bachelor’s degree preferably in Business Administration
  • Minimum 3 years of administrative experience working in large organisations particularly in secretariat and administrative work
  • Proficient in Microsoft Office applications (Word, Excel and Powerpoint)
  • Meticulous and organised 
  • Strong interpersonal, communication and writing skills
  • Able to perform under pressure
  • Positive attitude, resilient and able to work well independently and as a team player
  • Maintain confidentiality, tact and discretion when dealing with people and confidential data

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.


Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Medicine

Employee Referral Eligible:

Job requisition ID : 18602