Job Description

• Develop and track a 3-year plan that includes horizon scanning, scenario analysis, and strategic and tactical implementation.
• Own budgeting (forecasting to year-end close), which includes ensuring compliant procurement, value-for-money contracts, cycle-time tracking, funder reporting, and staff cost recovery.
• Lead and develop the admin team, including clarifying roles/workflows; managing performance; overseeing hiring, onboarding, renewals, handovers, and exits; conducting manpower planning and succession; and partnering with HR on reviews/promotions.
• Maintain risk registers and internal controls, including ensuring compliance with finance, HR, procurement, data protection, and IT security, closing audit findings, and briefing leadership on key risks.
• Champion LLMs and Microsoft 365 tools (Copilot, Power Automate) to automate workflows and improve reporting, as well as to deliver continuous improvement and upskill the team.
• Oversee UG/PG and CET programme support, which includes building infrastructure for the Medical Humanities Hub and for mandatory professional ethics education nationally.
• Serve as CBmE’s operational point-of-contact with NUS Medicine, NUHS, MOH, donors, and partners.

Qualifications

• A recognised degree with more than 10 years of experience in operations/administration within a complex organisation
• Proven strategic planning and delivery with measurable outcomes
• Strong financial acumen and governance mindset
• Excellent written and spoken English
• Confident stakeholder engagement
• Digital fluency with Microsoft 365 (Copilot, SharePoint, Power Automate, Teams; strong Excel)
• Willingness to learn and implement new software tools
• Familiarity with data protection and information governance frameworks
• Exposure to change management and service design
• Ability to lead AI/LLM-enabled workflow automation initiatives.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean-Med-Centre for Biomedical Ethics

Employee Referral Eligible:

Job requisition ID : 31132