Job Description

The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School. The team works closely with various stakeholders including faculty members, senior management, interdisciplinary offices within the University and in the SingHealth Duke-NUS Academic Medical Centre. The candidate will support the management of functions including ensuring effective governance of research funding awarded to the School. Key responsibilities include:

•    Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School’s competitiveness in securing grants.
•    Oversee pre-award and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
•    Provide information to faculty and research staff on funding opportunities and grant calls.
•    Review grant applications for completeness and facilitate timely submissions.
•    Create and activate project accounts.
•    Verify manpower recruitment and transfers for grant-funded positions.
•    Manage grant variations, extensions and other change requests.
•    Ensure timely submission of progress and final reports, and support proper project closeout.
•    Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
•    Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
•    Oversee research claims verification and billing process.
•    Assist in generating reports and pulling information from financial systems.
•    Ensure audit on competitive grants are carried out according to funders’ requirements.
•    Perform other related duties as assigned by the supervisor.

Qualifications

•    Bachelor’s Degree in Biomedical Sciences or other related disciplines.
•    Entry-level candidates or Diploma holders with at least 5 years of relevant experience may also be considered.
•    Prior work experience in research administration or academic environment would be advantageous. 
•    Proactive, with exceptional attention to detail and accuracy.
•    Meticulous, well-organized and able to multi-task.
•    Have good interpersonal skills and is able to work well in teams. 
•    Proficient in Microsoft Office applications, such as Word and Excel. 
•    Experience with SAP would be an advantage.

We regret that only shortlisted candidates will be notified.