Job Description

The selected candidate will oversee grant financing administration, planning, and fund management for Cancer Science Institute of Singapore (CSI) and the National Initiative on RNA Biology & Its Applications (NIRBA), ensuring effective governance, compliance, and support for researchers and leadership.

Grants Administration

• Lead and manage the Grants Admin team to ensure smooth operations, including proper set-up and fund utilization of WBS-es for all grants.

• Advise and support Principal Investigators (PIs) on grant-financial management, particularly for large external programmatic grants hosted at CSI/NIRBA/NIRBA.

• Manage budget funding issues, virements, and liaise with Finance Cluster to process and track approved virements in S/4HANA.

• Oversee audit queries and compliance matters related to grants.

• Provide support for progress reports, appraisals, and other reporting obligations under grant terms, including collation and updates for collaborative grants.

• Coordinate grant-related administration with NUS/NUHS research offices, Office of Legal Affairs, ILO, Office of Financial Services, Finance & HR clusters, and external funding agencies.

• Vet reimbursement documents from RCAs, PAs, and subawards; follow up with Finance/HR clusters to ensure accurate reporting.

• Provide PIs, Core Facility Heads, and Admin Leads with advice on grant budget management and fund utilization.

• Liaise with Finance Cluster and auditors on audit matters.

• Identify opportunities to develop guidelines, SOPs, and process improvements for greater operational efficiency.

Development & Donor Relations

• Build strong working relationships with NUHS & NUSMed Development Offices to develop donor funding propositions and processes.

• Support CSI/NIRBA Director in managing discussions on new gift opportunities with internal stakeholders, the University, and prospective donors (individuals, corporations, foundations).

• Maintain accurate records of gift case progress in the central database.

• Prepare financial and management reports on donor funds to inform stakeholders and support decision-making.

• Provide administrative and operational support for advancing gift purposes and fundraising events as required.

Qualifications

• Relevant degree, with at least 8–10 years’ experience in finance and grants administration.

• Strong knowledge of SAP systems, Singapore grant research landscape, and proficiency in Excel; willingness to learn new financial reporting systems.

• Supervisory and mentorship experience.

• Exposure to financial and project management accounting in research and/or education environments is advantageous.

• Excellent analytical skills and experience in grants and financial modelling.

• Ability to multi-task and thrive in a dynamic, fast-paced environment.

• Strong interpersonal and relationship-building skills, with the ability to collaborate across all levels.

• High level of discretion and professionalism in handling confidential and sensitive information.