Job Description

Operations Coordination
•    Responsible for the administrative processes and arrangements for academic visitors
•    Provide full secretariat support to the Head of Department
•    Support day-to-day departmental operations which includes logistical support, access control 
•    Coordinate  departmental activities which includes  official meetings, seminars 
•    Maintain the Department’s e-files and databases ensuring accuracy of records, coordination logs and documentation
•    Responsible for administering the Department Secretary’s email account to ensure information, enquires and requests are promptly disseminated and replied to. 

Administrative Support
•    Support coordination of departmental activities (e.g. workshops, visits) which includes liaising with the undergraduate, post graduate and finance team on co-ordination matters
•    Maintain directories, mailing lists and communication records 
•    Support onboarding-related administrative tracking (e.g. access setup, documentation follow-up) 

Other Duties
•    Perform other related administrative duties within the Operations function as assigned

Job Requirements

•    Diploma or general degree, with 3–5 years of relevant administrative experience 
•    Good communication skills with strong integrity in handling confidential matters 
•    Experience in coordination/operations roles preferred 
•    Able to multi-task and work with people at different levels
•    Meticulous, independent and strong follow-up
•    Proficient in Microsoft Office and common administrative systems